Terms & Conditions | Concert Hire & Service Bookings

1. Interpretation

1.1     Unless the context otherwise states or requires: (i) the terms defined and capitalised in Part 1 (Hire Terms) shall have the meanings given to them there when used in these General Terms and Conditions; and (ii) all other capitalised words used in these General Terms and Conditions shall have the meanings set out below:

“Agreement” means the contract formed between the Licensor and the Hirer comprising Part 1 (Hire Terms) this Part 2 (the General Terms and Conditions) and any other documents expressly incorporated by reference;

“Cathedral’s Values” refers to our vision as expressed in the Cathedral Strategy (link here), and is namely a commitment to Prayer, Study and Learning, Community Life and Christian Mission.

“Confidential Information” means information in whatever form (including, without limitation, in written, oral, visual or electronic form or on any magnetic or optical disk or memory and wherever located) relating to the business, products, affairs and finances or for the time being confidential to a party (which shall include any Group Company) and trade secrets including, without limitation, technical data and know-how relating to a party’s (which shall include any Group Company) suppliers, clients, customers, agents, distributors, shareholders or management, whether or not such information (if in anything other than oral form) is marked confidential;

“Force Majeure Event” means any circumstance not within a party's reasonable control including, without limitation:

1. acts of God, flood, drought, earthquake or other natural disaster;
2. epidemic or pandemic;
3. terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;
4. nuclear, chemical or biological contamination or sonic boom;
5. any law or any action taken by a government or public authority;
6. collapse of buildings, fire, explosion or accident;
7. any labour or trade dispute, strikes, industrial action or lockouts; and
8. interruption or failure of utility service;

“Group Company” means any “subsidiary” or “holding company” construed in accordance with section 1159 of the Companies Act 2006;

“Premises” means the Cathedral’s premises, including but not limited to the Venue and any ancillary areas that the Hirer is expressly permitted to use under the terms of this Agreement;

“Visitors”:  the guests, attendees and any permitted individuals and/ or contractors of the Hirer; and

“Working Day”means a day other than a Saturday, Sunday or public holiday in England.

1.2     In this Agreement unless the context otherwise requires it: (i) words importing the singular include the plural and vice versa; (ii) any words following the terms “including”, “include”, “in particular” or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms; (iii) reference to a statute or statutory provision is a reference to it as amended, extended or re-enacted from time to time; (iv) reference to one gender includes a reference to the other gender; (v) reference to a statute or statutory provision is a reference to it as amended, extended or re-enacted from time to time;   (vi) a reference to writing or written includes email, but not fax; (vii) clause headings do not affect the interpretation of this Agreement; and (viii) any schedules form part of this Agreement and shall have effect as if set out in full in the body of this Agreement. Any reference to this Agreement includes the schedules (if any).

2. Provisional Bookings & Hire, Deposit and Fees

Provisional Bookings & Hire

2.1     All applications for hire must be made direct to Chichester Cathedral and shall be subject to approval by the Owner which shall have absolute discretion to refuse any event types and/ or organisations or potential hirers that do not reflect the Cathedral’s Values.

2.2     The Venue(s) shall be held provisionally for five (5) Working Days following the enquiry by the Hirer. After this time, the Venue(s) may be made available for booking by other parties and Chichester Cathedral reserves the right to confirm such bookings without prior notification to the Hirer.

2.3     If another person requests to book the Venue for the same date(s) before the Hirer’s booking has been confirmed, the Hirer will be asked to confirm the booking and pay the Deposit within twenty four (24) hours, otherwise the Licensor may cancel the Hirer’s provisional booking without any liability to the Hirer.

2.4     No extension to the Hire Period shall be permitted without the prior written agreement of the Licensor and payment of an overrun fee (calculated as a percentage of the Total Fees) plus any additional costs which may be incurred by the Licensor [and the Owner] during such period.

Deposit & Fees

2.5     The Deposit is payable to the Licensor on the signing of this Agreement and is non-refundable, unless otherwise expressly stated in this Agreement.

2.6     The Hirer’s booking will be treated as provisional until the Hirer returns a signed copy of this Agreement together with the Deposit to the Licensor and the Licensor subsequently confirms that the booking has been agreed. If the Agreement and Deposit are not returned at least four (4) weeks prior to the Event (the “Deposit Date”), the Licensor may cancel the booking without liability to the Hirer.

2.7     The remaining balance of the Total Fees plus any additional costs must be paid by the Deposit Date, otherwise the Hirer's booking will be immediately cancelled. 

2.8     For all events contracted less than four (4) weeks prior to the Event, the Total Fees and any additional costs will be payable at the point of booking.

2.9     The Hirer shall, in addition to the Total Fees, pay to the Licensor such sums as the Licensor invoices the Hirer following the Event in respect of any other additional services procured during the Event or charges attributable to the Event (including, but not limited to, for rectification of any damage to the Venue or its contents or the Premises). Such additional payments shall be made within ten (5) Working Days of receipt by the Hirer of the invoice.

2.10     All payments are exclusive of Value Added Tax, which (if applicable) shall be paid by the Hirer at the prevailing rate.

2.11     Each of the parties shall accept and process for payment an electronic invoice submitted for payment by the other where the invoice is undisputed.

2.12     If any sum under the Agreement is not paid by the final date for payment then, without prejudice to the parties' other rights under the Agreement, that sum shall bear interest from the due date until payment is made in full at four per cent (4%) per annum above the base rate of Barclay’s Bank plc from time to time and 4% a year for any period when that base rate is below 0%.

2.13     All amounts due under the Agreement shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).

2.14     Any variation in booking, guest numbers and/or arrangements must be agreed at least five (5) working days before the Event by the Hirer and the Licensor in writing.

3. Venue

In consideration of the payment by the Hirer of the Total Fees and compliance by the Hirer with the obligations set out in this Agreement, the Licensor agrees to hire out the Venue to the Hirer for the Hire Period.

1.     Absolutely no changes, additions or alterations in or to the Venue (interior or exterior) and/or the contents thereof (each a Permitted Alteration) may be made except those that have been agreed in writing in advance between the Hirer and the Licensor, all of which must be of a temporary nature only and strictly necessary for the purposes of the Event.  Except in the case of the Permitted Alterations, the Hirer shall not: erect scaffolding, equipment or structures, or affix screws or nails of any kind on or attached to any part of the Venue or its contents, nor may pegs, stakes or signs be driven into the ground for any reason or any similar work or alteration to any building, structure or chattel in or at the Venue or on the Premises be carried out without the Licensor’s express prior written consent.  

2.     Proposals for any temporary structures or fixings, supports for heavy-equipment, ground protection, and the like must be approved in writing at least twenty (20) Working Days before the Hire Period (or such shorter period as the Licensor may agree using its sole discretion).  The Licensor must be satisfied that there will be no material damage caused to the Premises in permitting the Event, including but not limited to any ground disturbance or pressure on underground archaeological remains.  For safety reasons, all structures or fixings in relation to the Event must be erected in accordance with the appropriate British Standards and to the Licensor’s satisfaction.

3.     Furniture, paintings, display cases or other contents situated in or at the Premises may only be moved with the prior written consent of the Licensor and on strict condition that (i) any such movement is undertaken by the Licensor’s staff or under their direct supervision (as agreed in each case), and (ii) the cost of any such movement is borne entirely by the Hirer.

4.     Appropriate precautions must be taken by the Hirer to prevent damage to floors or floor coverings at the Venue and Premises.  Equipment may need rubber-tipped feet or protective boards underneath, and heavy work-boots, stiletto heels and similar footwear may be forbidden in specific areas.  The Hirer must comply with all instructions given by the Licensor (or on its behalf) in Part 1 (Hire Terms) or at any other time.

5.     Fireworks or any similar pyrotechnic display or use of potentially hazardous materials are not permitted for use at any Venue without the prior written consent of the Owner.

6.     All vehicular access in relation to the Event must be restricted to established roads and tracks as approved or designated by the Licensor in advance.  The Licensor’s prior written consent is needed to permit [heavy] vehicles coming on-site for the purposes of preparing, executing and clearing up the Event.

4. First Aid

Where attendance at the Event is reasonably expected to exceed 250 people, First Aid cover by the British Red Cross, St John Ambulance or other certified persons must be arranged by the Hirer. Confirmation of this cover must be sent to the Licensor at least two weeks before the event, and those responsible should make themselves known to the Duty Verger in advance of the event on the day. The Cathedral reserves the right to cancel the event at short notice if this requirement is not met.

5. Insurance

The Hirer undertakes and agrees:

1.     to provide, before the start of the Hire Period and to the satisfaction of the Licensor and/or any insurers of the Licensor or the Premises, evidence that the Hirer has, at its own expense, taken out sufficient insurance policies with reputable insurers to cover its liabilities in respect of the Event under this Agreement being at least 15 million pounds sterling each and every claim and to maintain such insurance policies in full force and effect for as long as liabilities may arise under this Agreement;

2.     to pay any additional insurance premium as required by the insurers referred to in (a) above in connection with the Event;

3.     the Licensor reserves the right to have its interest noted on such insurance policies as are relevant to this Agreement and that it may stipulate any special insurance conditions (details of which are set out in Part 1 (Hire Terms)) that the Hirer must satisfy; and

4.that commencement of the Hire Period is conditional on the provision of such evidence of insurance and the payment (if required) of such additional premium.

6. Licensor general rights

The Licensor reserves the right to:

1.     substitute alternative accommodation of a similar standard to the Venue for the Event at any time without prior notice and without liability to the Hirer;

2.     insist on the immediate departure of any Visitor from the Venue or Premises if the Licensor considers that the conduct or behaviour of that person is unacceptable; and

3.     enter any part of the Venue at any time during the Hire Period and interrupt or terminate the Event if they believe that the Venue’s structure or content is at risk of damage or the safety of the Visitors or other persons is at risk [or if the Cathedral’s Values and/ or reputation is likely to be or has been compromised by the Event]. In such circumstances, the Licensor will not be responsible for any loss the Hirer or the Visitors or other attendees of the Event may suffer.

4.     The Licensor accepts no responsibility for any items or articles brought to the Venue by any Visitor or for any item or articles left at the Venue following the conclusion of the Event. The Licensor shall have the right to remove and dispose of anything left at the Venue upon expiry of the Hire Period.

7. Hirer general obligations

The Hirer warrants, undertakes and agrees that:

7.1     the Venue shall only be used for the purposes of the Event as agreed by Chichester Cathedral and in accordance with the terms of this Agreement;

7.2     it shall at all times ensure the proper and careful use of the Venue and shall not do or permit or suffer to be done upon the Venue any act or thing or omission which may damage the Venue, Premises or any neighbouring site, which is illegal, or which may be or become a nuisance (whether actionable or not), annoyance, inconvenience or disturbance to the Licensor [and/ or the Owner] and/ or to the licensors or occupiers of any neighbouring site;

7.3     it shall comply with all applicable laws and shall not engage in any activity, practice or conduct in breach of any anti-bribery and/or anti-corruption laws including, but not limited to, the UKBribery Act 2010;

7.4     ensure that the Event finishes no later than 2300hrs on each day of the Hire Period and that any music or other loud noise ceases no later than 2230hrs;

7.5     use the Venue so that it is at all times throughout the Event maintained in a clean, tidy and safe condition and that all waste and litter shall be removed by the Hirer on completion of each day’s use of the Venue under this Agreement;

7.6     it shall as soon as reasonably possible (time being of the essence) notify the Licensor of any damage to the Venue, Premises or to any neighbouring site or to any objects, contents or fittings in or at the Venue or Premises and shall, at the option of the Licensor, either make good such damage to the satisfaction of the Licensor (ensuring that all steps taken in this regard are approved in advance by the Licensor) or meet the full cost of making good all damage in accordance with the provisions of Clause 12.3;

7.7     it will, at its own cost, comply with any conditions imposed by any consent or permission that is required for the purposes of holding the Event;

it shall, and shall procure that all Visitors shall:

7.8     comply with all relevant statutes, by-laws, regulations, health and safety requirements, applicable codes of practice (whether issued by the Licensor or otherwise), fire regulations and other matters affecting the Venue or the Event (whether referred to expressly in this Agreement or not);

7.9     observe at all times any reasonable restrictions or conditions which the Licensor or the Licensor’s Representative (or any other authorised representative of the Licensor) wish to impose in relation to any matter concerning the Event including (without limitation) access, supplies, parking, movement of vehicles and routing of power leads;

7.10     comply with all guidelines relating to, in particular (but without limitation), power supply and lighting, fire safety precautions and precautions against causing damage that are supplied by the Licensor from time to time and which are relevant to the Venue; and

7.11     keep safe and free from damage or loss any objects in and fabric of the buildings at the Premises;

7.12     it shall, where appropriate, inform the police, local fire, and rescue authorities, local government bodies (including environmental health) of the Event taking place at the Venue and follow promptly any recommendations they may be given on their behalf in relation to the Event and supply evidence that this undertaking has been fulfilled to the Licensor on request; and

7.13     it shall, before commencing any aspect of the Event which may involve any particular fire or foreseeable risk, inform the Licensor of such risk and shall pay the cost of any reasonable special precautions the Licensor may require to be taken to counter such risk and insure such risk.

7.14     The Hirer shall perform all necessary risk assessments for all activities due to be conducted at the Venue as part of the Event and shall provide such risk assessments to the Licensor upon request.

8. Equipment, Catering and Entertainment

8.1     The Hirer shall provide, at its own cost, any equipment required by the Licensor or by any other authority for health and safety reasons (e.g. additional fire extinguishers and toilet facilities) unless the Licensor has agreed in writing to provide them.

8.2     The Hirer undertakes to obtain any and all catering services from the Licensor’s list of approved Nominated Suppliers only and not enter into any contract with suppliers of any other services without the prior written approval of the Licensor.

8.3     Food and drink may only be consumed as provided by the Licensor’s Nominated Suppliers and the Hirer is responsible for ensuring that appropriate precautions are taken to prevent any damage to the Premises.

8.4     Where the proposed licensable activities are not covered by the licence held by the Licensor, the Hirer must obtain the required licence at its own cost and adhere to any specified maximum level of sound for music or other entertainment. The Hirer must provide copies of any licences to the Licensor on request.

8.5     Any and all entertainment and other contractors engaged for the Event, as agreed by the Licensor, must provide a “certificate of public liability insurance” in advance of the Event and any appropriate risk assessments pertinent to the service(s) provided.

8.6     Smoking is not permitted at or in the Venue or any part of the Premises.

9. Press, marketing and publicity

9.1     All press conferences, photoshoots and media events are subject to the Licensor’s prior written approval and must be declared when the Event booking enquiry is made pursuant to Part 1 (Hire Terms). Chichester Cathedral’s communications and media teams will generally be unable to deal with any promotion of or press queries in relation to the Event.

9.2     Any audio visual equipment and/ or communications services required by the Hirer shall be agreed with the Licensor at least twenty (20) Working Days in advance of the date of the Event. The Hirer shall be liable for all costs associated with such equipment and services.

9.3     The Hirer shall ensure that any materials it distributes or displays in relation to the Event do not incorporate any material that infringes the copyright or any other rights of any third party (including the Licensor and the Owner), including any right of confidentiality or privacy, and that they do not contain any obscene, or defamatory content.

9.4     The Hirer must not refer to the Licensor [or the Owner], in any marketing materials and/or other information relating to the Event (including but not limited to any logo, trade mark or other intellectual property rights belonging to the Licensor [or the Owner) without the prior written consent of the [Licensor and/ or the Owner].

10. Co-ordination

10.1     The parties’ respective representatives are responsible for co-ordinating all necessary arrangements relating to the Event.  The Hirer's representative must be available at all reasonable times during the Hire Period.

10.2     The Hirer's representative is responsible for agreeing all aspects of the use of the Venue for the Event with the Licensor’s representative and the Hirer confirms and warrants that the Hirer's representative has complete authority to ensure compliance by all Visitors with this Agreement and with any request by the Licensor or its representative for the purpose of safeguarding the Premises and its contents.

10.3     The Licensor shall be entitled to be present at the Venue at all times.

10.4     The Hirer is responsible for ensuring that all Visitors are aware of the provisions of this Agreement, to the extent that they are relevant, that they comply fully with them and follow the lawful instructions of the Licensor (whether acting through its representative or other authorised representative).

11. Safeguarding policy

11.1     The Owner has a Safeguarding Policy which is intended to protect children, young people and vulnerable adults visiting the Cathedral, the Cathedral Choristers and those attending services, as well as any employees, trainees and volunteers who are at risk. Notices announcing the Owner’s policy are displayed around the Cathedral.

11.2     The Hirer’s booking agreement is conditional upon the Hirer complying with the Safeguarding Policy and where applicable the Hirer is to ensure that children, young people and vulnerable adults are protected at all times, by taking all reasonable steps to prevent injury, illness, loss or damage occurring and carry full liability insurance in relation to the same.

11.3     Failure of the Hirer to comply with the Safeguarding Policy may result in this Agreement being terminated with immediate effect by the Licensor.

  12. Cleaning up, Restoration and Reinstatement

Unless agreed otherwise in writing with the Licensor, the Hirer shall be responsible for removing from the Venue before the end of the Hire Period:

12.1     all equipment used for the Event (including, without limitation, toilets, temporary structures, mobile facilities) which is not supplied by the Licensor; and

12.2     all litter and waste resulting from the Event that is not attributable to the Licensor.

12.3     Where the Hirer is charged with the responsibility set out in clause 12.1 and it is not completed to the satisfaction of the Licensor then the Licensor may remove such equipment, litter and waste and charge all costs and expenses incurred in so doing to the Hirer (such costs and expenses to be payable on demand).

12.4     The Hirer shall by the end of the Hire Period and at its own expense restore and reinstate the Venue to its original condition (i.e. the condition of the Venue immediately prior to the commencement of the Hire Period).

12.5     No repairs, restoration, or reinstatement (as required under this Agreement or on instruction from the Licensor) must be attempted at or to the Venue (or any part of it) without the prior written consent of the Licensor. The Licensor reserves the right to undertake any such repairs, reinstatements or restorations itself and pass all costs incurred on to the Hirer, including (if necessary in the sole discretion of the Licensor) the cost of specialist craftspeople or consultants.

12.6     In the case of works of art or other objects of value belonging to the Licensor and/ or the Owner, the Hirer shall accept the decision of an expert appointed by agreement between the Licensor and the Hirer (and in default of agreement by the current President of the Royal Institution of Chartered Surveyors) as to the reasonableness of the cost of making good or as to the amount of full compensation should such objects be damaged in any way by the Hirer, a Visitor or related party in connection with the Event.

13. Limitation of liability

13.1     Nothing in this Agreement shall limit or exclude the liability of either party for: (i) death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors (as applicable); (ii) fraud or fraudulent misrepresentation or wilful default; and (iii) any matter for which it would be unlawful to exclude or restrict liability.

13.2     The Hirer agrees to indemnify and keep indemnified the Licensor (and any of the Licensor’s officers, employees, agents or contractors) against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by the Licensor arising out of or in connection with:

1. any breach by the Hirer of any of its obligations under this Agreement;
2. the neglect or fault of the Hirer or its Visitors;
3. the use of the Venue by the Hirer;
4. the Event; and
5. the Licensor’s enforcement of any terms of this Agreement.

13.3     Save as provided in clause 13.1, the Licensor shall not be liable, to the maximum extent permitted by law, to the Hirer for any of the following losses or damage (whether arising in contract, tort (including negligence), strict liability or otherwise, and whether such losses or damage were foreseen, foreseeable, known or otherwise):

1. loss of profit;
2. loss of or damage to goodwill;
3. loss of sales or business;
4. loss of business opportunity;
5. loss of anticipated savings; or
6. special, indirect or consequential damage or loss arising under or in connection with this Agreement, or
7. any damage to, theft or loss of any goods, articles, possessions, objects or things used, kept or left by the Hirer or any Visitor on or at the Premises.

13.4     The Licensor’s total liability to the Hirer in respect of all losses arising under or in connection with the Agreement, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall in no circumstances exceed the Total Fees paid and/or payable by the Hirer to the Licensor.

14. Cancellation

14.1     If the Hirer wishes to cancel the Event at any time for any reason, the Hirer shall notify the Licensor in writing. If the Hirer cancels the Event, the following cancellation charges shall apply:

14.2     If the Hirer wishes to reschedule an Event at any time for any reason, the Client shall notify the Licensor in writing. The Licensor may elect to work with the Hirer to reschedule an Event at no additional cost provided the Hirer has provided reasonable notice and that the proposed new date for the Event is within six (6) months of the original date of the Event.

14.3     Notwithstanding clause 14.2, the Licensor reserves the right at its sole discretion to accept or refuse any proposed rescheduling of an Event. Once the rescheduled date has been confirmed no further rescheduling of the date of the Event will be permitted and the full cancellation charges will apply in the event the Hirer is unable to proceed with Event on the rescheduled date. If a proposal to reschedule an Event is refused, the Event will be treated as a cancellation and the cancellation charges will apply as set out at clause 14.1.

15. Termination

15.1     Either party may terminate this Agreement with immediate effect by giving written notice to the other party if:

1. the other party commits a material breach of any term of this Agreement which breach is irremediable or (if such breach is remediable) fails to remedy that breach within a period of twenty (20) Working Days after being notified in writing to do so;
2. the other party fails to pay any amount due under this Agreement on the due date for payment and remains in default not less than five (5) Working Days after being notified to make such payment;
3. the Hirer’s financial position deteriorates so far as to reasonably justify the opinion that its ability to give effect ro the terms of the Agreement is in jeopardy; or
4. the other party suffers an Insolvency Event.

In this Agreement, “Insolvency Event” means in relation to either party: (a) that it is unable to pay its debts or becomes insolvent or bankrupt; (b) that it is the subject of an order made or a resolution passed for its administration, winding-up or dissolution; (c) that it is subject to any proceedings for the appointment of an administrative or other receiver, manager, trustee, liquidator, administrator, or similar officer over all or any substantial part of its assets; (d) that it proposes or enters into any composition or arrangement with its creditors generally (except for the purposes of a bona fide solvent amalgamation, reconstruction or re-organisation (provided this does not materially reduce the assets of the party)); (e) that its financial position deteriorates so far as to reasonably justify the opinion that its ability to give effect to the terms of this Agreement is in jeopardy; (f) that it applies to court for, or obtains, a moratorium under Part A1 of the Insolvency Act 1986 or (g) that it is subject to an analogous event to the foregoing in any jurisdiction.

15.2     On termination or expiry of this Agreement for any reason: (i) any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of the Agreement which existed at or before the date of termination shall not be affected or prejudiced; and (ii) the following clauses shall survive termination and continue in full force and effect: clause 2 (Provisional Bookings & Hire, Deposit and Fees),  clause 9 (Press, marketing and publicity), clause 12 (Cleaning up, Restoration and Reinstatement), clause 13 (Indemnity and Liability), clause 14 (Cancellation), clause 15 (Termination), clause 17 (Confidentiality), clause 19 (Data Protection) and clause 20 (General).

16. Force Majeure

16.1     A party shall not be deemed in breach of this Agreement or otherwise liable to the other party if it is prevented from or delayed in performing any of its obligations under this Agreement by a Force Majeure Event and the time for performance of such obligations shall be extended accordingly, providing that as soon as reasonably practicable after the start of the Force Majeure Event and no later than five (5) Working Days from its start, it notifies the other party of the Force Majeure Event, the date on which it started, its likely or potential duration and the effect of the Force Majeure Event.

16.2     The party affected by a Force Majeure Event shall promptly notify the other party in writing when such circumstances cause a delay or failure in performance and when they cease to do so. If  a Force Majeure Event continues for a continuous period of more than one (1) month, either party may terminate this Agreement by written notice to the other party.

16.3     If the Licensor is unable to provide an Event due to a Force Majeure Event, the Licensor will work with the Hirer to reschedule the Event to an acceptable alternative date. If an acceptable alternative date for the Event cannot be agreed, the Licensor will cancel the Event and shall refund any Fees paid by the Hirer, less any costs or expenses already incurred by the Licensor or that it anticipates it will incur as a result of the cancellation.

16.4     If the Hirer is unable to proceed with an Event due to a Force Majeure Event, the Hirer will work with the Licensor to reschedule the Event to an acceptable alternative date. If an acceptable alternative date for the Event cannot be agreed, the Licensor will cancel the Event and the Hirer shall reimburse any costs or expenses incurred by the Licensor as a result of the Hirer’s cancellation.

16.5     Notwithstanding any other provision of this clause 16, in circumstances where cancellation of the Event by the Owner is required due to the occurrence of an event of national importance and significance connected to a member of the Royal Family which requires the Venue and/ or Premises to be used for alternative purposes, the Deposit and any fees paid by the Hirer shall be returned to the Hirer on the strict condition that the Licensor and Owner shall bear no further liability whatsoever for any additional costs incurred by the Hirer due to such cancellation.

17. Confidentiality

17.1     Subject to clause 17.2 below where one party (“the Disclosing Party”) discloses Confidential Information concerning the Disclosing Party’s business, including a member of its group, to the other party (“the Receiving Party”) or where the Receiving Party otherwise obtains Confidential Information about the Disclosing Party the Receiving Party shall keep all such Confidential Information about the Disclosing Party in strict confidence and the Receiving Party shall restrict disclosure of such Confidential Information to such of its employees, agents or sub-contractors as need to know the same for the purpose of discharging their obligations to the Disclosing Party and shall ensure that such employees, agents or sub-contractors are subject to like obligations of confidentiality as bind the Receiving Party.

17.2     The Receiving Party may disclose Confidential Information to the minimum extent required by:

1. an order of any court of competent jurisdiction or any regulatory, judicial, governmental or similar body or any taxation authority of competent jurisdiction;
2. the rules of any listing authority or stock exchange on which its shares are listed or traded; or
3. the laws or regulations of any country to which its affairs are subject

provided that before the Receiving Party discloses any Confidential Information pursuant to this clause 17.2 it shall, to the extent permitted by law, use all reasonable endeavours to give the Disclosing Party as much notice of this disclosure as possible. Where notice of such disclosure is not prohibited and is given in accordance with this clause 17.2, the Receiving Party shall take into account the reasonable requests of the Disclosing Party in relation to the content of this disclosure.

18. Covid-19 Compliance

The Hirer shall ensure that any visitors, speakers and/or organisers attending the Event (Delegates) comply with any Venue guidelines and Venue cleaning and safety procedures in relation to the Covid-19 pandemic (Covid Guidelines) at all times during the course of the Event. The Hirer shall ensure that in advance of the date of the Event the Covid Guidelines are distributed to and acknowledged by all Delegates in respect of the Event.

19. Data Protection

19.1     Each party shall ensure that it complies with the requirements of all legislation and regulatory requirements in force from time to time relating to the use of personal data and the privacy of electronic communications, including the Data Protection Act 2018 (and any successor UK legislation).

19.2     Unless specifically agreed in writing between the parties, neither party shall provide or disclose any personal data to the other party in connection with the Event.

19.3     For the avoidance of doubt, each party shall use all reasonable efforts to anonymise any personal data collected in connection with the Event in line with guidance on anonymisation produced by the Information Commissioner’s Office before providing such data to the other party.

20. General

20.1     Notices: any notice given to a party under or in connection with this Agreement shall be in writing and shall be (i) delivered by hand or by pre-paid first-class post or other next Business Day delivery service at the applicable address set out at Part 1 (Hire Terms).; or (ii) sent by email to the applicable email address set out at Part 1 (Hire Terms). Any notice shall be deemed to have been received:

1. if delivered by hand, on signature of a delivery receipt or at the time the notice is left at the proper address (or, if delivery is not in Business Hours, at 9.00am on the first Business Day following delivery);
2. if sent by pre-paid first-class post or other next Business Day delivery service, at 9.00 am on the second Business Day after posting or at the time recorded by the delivery service; and
3. if sent by email: (i) at the time of transmission; or (ii) if this time falls outside Business Hours in the place of receipt, when Business Hours resume.

This clause 19.1 does not apply to the service of any proceedings or any documents in any legal action.

1. Relationship between the parties: nothing in this Agreement shall be construed as creating a partnership, a contract of employment or a relationship of principal and agent, nor a relationship of landlord and tenant, between the Licensor and the Hirer.
2. Assignment and sub-contracting: the Hirer may not assign, transfer, charge or otherwise deal with all or any of its rights and/or obligations under or pursuant to this Agreement, or sub-contract the performance of any of its obligations under or pursuant to this Agreement without the prior written consent of the Licensor.  The Hirer will not be relieved of any of its obligations and/or duties under this Agreement by virtue of the Licensor agreeing in writing to the sub-contracting of any or all of its obligations and/or duties under the Agreement.
3. Third party rights: the parties agree that no term of the Agreement will be enforceable by any third party by virtue of the Contracts (Rights of Third Parties) Act 1999 [with the exception of the Owner which shall be entitled to enforce against the Hirer any provision of this Agreement that confers any benefit upon it].
4. Severability:  if any provision (or part of a provision) of this Agreement is held to be invalid or unenforceable, then such provision (or relevant part, as the case may be) shall (so far as invalid or unenforceable) be given no effect and shall be deemed not to be included in this Agreement but without invalidating any of the remaining provisions (or remaining part of any provision) of this Agreement.
5. Waivers: no failure or delay by any party in exercising any right or remedy provided by law under or pursuant to this Agreement shall impair such right or remedy or operate or be construed as a waiver or variation of it or preclude its exercise at any subsequent time.
6. Variation: no amendment or variation of this Agreement shall be valid unless it is in writing and signed by or on behalf of duly authorised representatives of each of the parties.
7. Entire agreement: this Agreement sets out the entire agreement and understanding between the parties in respect of the matters covered herein and supersedes and extinguishes all previous arrangements, promises, assurances, warranties, representations, understandings or agreements between the parties relating to the subject matter of this Agreement, whether written or oral. Each party acknowledges that in entering into this agreement it does not rely on, and shall have no remedies in respect of, any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Agreement.
8. Further Assurances: the Hirer shall (and shall procure that any necessary third parties shall) (at the other party’s cost) do all such acts and execute all such documents in a form satisfactory to the Licensor as the Licensor may from time to time request in order to carry out the purposes and intent of this Agreement.
9. Law: the Agreement shall be governed by and interpreted in accordance with the laws of England and Wales and the parties submit to the exclusive jurisdiction of the courts of England and Wales. The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).

The purpose of this document is to provide Hirers with a clear understanding of what is and is not permitted in the Cathedral in relation concert events, with the aim of avoiding misunderstanding, and resulting in an enjoyable and successful event for all those involved. 

Your venue hire will be governed by the “venue hire agreement” entered into between us and shall be deemed to incorporate these terms and conditions. If there is any conflict between the terms and conditions of this document and the venue hire agreement, the terms and conditions of the venue hire agreement shall take precedence.  Unless otherwise stated, definitions used in this document shall have the meaning given to them in the venue hire agreement.

Contacts

The principal contacts in the Cathedral for concert administration are as follows:

Liturgy and Music Manager, Richard Paterson

• richard.paterson@chichestercathedral.org.uk
• 01243 812487

Additional Spaces for Hire

• bookings@chichestercathedral.org.uk
• 01243 813586

Staging

Lizard Events

• enquiries@lizardevents.com
• 02393 162562

Catering

Cloisters Cafe and Garden

• gm.cloisters@beseasoned.co.uk
• 01243 211054

Vanilla Catering

• info@vanillacatering.co.uk
• 01489 589275

1. Concert Bookings

All concerts, and their content, must be approved by the Owner.

2. Fees

The standard hire fee includes:

• Up to 3 hours’ rehearsal time on the day of the performance
• First Aid provision from our preferred supplier
• Heating during late autumn/winter months
• Use of the Cathedral’s concert lights

The Owner reserves the right to apply additional charges to your fees for extra usage of the Cathedral facilities, and will endeavour to provide advance notification of these, where possible. Please note that these fees are subject to revision in each new financial year.

3. Late Fees

Please ensure that the Cathedral is clear of your audience by 10.30pm.  If the Cathedral is not clear by this time, a Late Fee applies (please refer to separate fees list).

4. Cancellation by the Hirer - Fees

A non-refundable deposit of £250 is required to confirm the concert booking. Cancellation of the event by the Hirer less than 6 months before the date of the event incurs the following additional charges:

• Cancellation 1 – 6 months before event: £450
• Cancellation less than 1 month before event: £700

5. Safeguarding

Promoters are responsible for making their own arrangements for the supervision of children and vulnerable adults when they are in the Cathedral, and are required to comply with their own Safeguarding Policies with regard to the safety and protection of children while in the Cathedral; a copy of the Promoter's Safeguarding Policy should be forwarded to the Liturgy and Music Manager if the performance includes children or vulnerable adults.

Chichester Cathedral has a Safeguarding Policy, which, along with its associated guidelines, is intended to protect children visiting the Cathedral, the Cathedral Choristers and those attending services, as well as any employees, trainees and volunteers.  For the purposes of the Policy, children are assumed to be persons under the age of eighteen as defined in the Children Act 1989. Notices announcing the Chapter’s policy are displayed around the Cathedral.

Please note that it is the responsibility of the concert promoter to notify the Cathedral’s Liturgy and Music Manager in advance if they are aware that anyone taking part in the performance is included on the national register of sex offenders, or who may present a risk to children, vulnerable adults or others.

6. Performing Rights Society

The Hirer is liable for all Performing Rights Society fees as per the PRS Tariffs, which can be accessed here:

• PRS for Music Tariff for Live Classical performances
• PRS for Music Tariff for Live Popular performances

The Hirer is required to provide the Liturgy and Music Administrator with the following information, not more than 14 days after the concert:

• A breakdown of all ticket price points and number of sales at each price point;
• A complete list of repertoire performed, including publishers of sheet music

7. Responsible Personnel

The Duty Verger remains responsible at all times for the Cathedral.  Concert Hirers must act in accordance with the Duty Verger’s instructions throughout the time that they are using the building. 

8. Stewards

The Cathedral will provide two Stewards for the Event from its volunteer group. It is the responsibility of the Hirer to provide 8 additional Stewards, who should be at the Cathedral no later than 45 minutes before the concert start-time, for a safety briefing.  Failure to provide adequate numbers of stewards may result in the cancellation of the concert by the Duty Vergers, acting with the authority of the Owner.  Should you wish to request additional stewards from the Cathedral’s volunteer group, please inform the Liturgy and Music Manager at the earliest opportunity. 

All Stewards and their supervisors are under the direction of the Duty Verger at all times.  Stewards must remain at their allocated position throughout the performance.  On no account are they permitted to take any other part in the performance.

9. Emergency Procedure

In the event of an emergency, it may be necessary to evacuate the Cathedral.  This instruction will be given by the Duty Verger, who has the authority to stop the performance.  Members of the audience will be asked to follow the direction of the stewards and stage crew (who will have been provided with written instructions).  It is the responsibility of the concert Hirer to ensure that the performers comply with any instruction to evacuate the building.

10. Box Office

The Box Office (including sales on the door) is the responsibility of the Hirer, and the Cathedral is not able to facilitate it. Hirers should inform the Liturgy and Music Manager how tickets are to be sold, so that the information can be included in Cathedral promotional material.

11. Publicity

The Cathedral is able to provide the following publicity support only:

• Digital publicity via social media and the Cathedral website
• Listing of concert in Cathedral printed publications
• A limited number of printed leaflets or posters may be displayed, however we cannot guarantee availability.

Please note that all publicity must be approved by the Liturgy and Music Manager.  All printed publicity material should include the following: ‘by kind permission of the Dean and Chapter’.

12. Programmes

A proof copy of the programme must be submitted to the Liturgy and Music Manager for approval before printing.  It is a condition of the booking that concert programmes contain the following announcement:

In the event of an emergency, it may be necessary to evacuate the Cathedral. Members of the audience should follow the instructions of the Vergers and stewards, and leave the building by the nearest available exit, making their way to the assembly points as directed.

No camera, tape recorder, other type of recording apparatus, or food and drink may be brought into the Cathedral. It is illegal to record any performance unless prior arrangements have been made with the Cathedral authorities and the concert Hirer.

13. Staging

Staging is provided by our external partner Lizard Events. The Hirer should liaise directly with Lizard to make arrangements at the earliest opportunity – contact details can be found above. The Liturgy and Music Manager must be notified of any staging or technical requirements at the point of booking.

14. Rehearsals

Hire of the Cathedral includes up to 3 hours’ rehearsal time in the Cathedral, which must end by 5.00pm - on no account should these timings be exceeded.  During this rehearsal, the Cathedral will remain open to the general public.  A representative of the Hirer should be at the Cathedral 30 minutes before the rehearsal begins, to direct performers as they arrive.  The representative should make themselves known to the Duty Verger.

15. Seating plan

The seating plan should be agreed well in advance with the Liturgy and Music Manager.  Sufficient provision should be made for disabled patrons.

Hirers should advise the Liturgy and Music Department of their level of ticket sales no later than 48 hours before the performance, so that the number of seats placed in the Cathedral can be adjusted if appropriate.

16. Use of Cathedral organs and piano

Use of the Cathedral organs and piano should be requested in advance, for which there will be additional charges.  If the Cathedral organ is requested, the name of the organist must be supplied, for approval by the Cathedral organist.  If piano tuning is required, this must be arranged with the Cathedral’s approved piano tuner at the Hirer’s expense.  The Liturgy and Music Department will provide their contact details if necessary.

17. Instrument Storage

The Cathedral is able to provide limited storage facilities for instruments.  When it is necessary to leave coats and bags in the Nave, performers are asked to do this as tidily as possible, as the Cathedral remains open to public visitors during rehearsals.  The Owner do not take responsibility for the security of items of personal property.

18. Changing Areas/Green Room

The following spaces are available in the Cathedral free of charge:

The Canons’ Vestry

• This area is only available for a maximum of twenty people, and should typically be used by the conductor and soloists only.  This space must be left clear between 5.00pm – 6.30pm, as it will be used for preparations for the Cathedral’s service of Evensong at 5.30pm.  Food and drink (with the exception of bottled water) are not permitted in the Canons’ Vestry, which must be kept tidy at all times.  It is not possible to secure this area.

The Eastern Arm of the Cathedral Cloisters

• This area can be secured and can comfortably accommodate up to 60 people.  Please note – at one end there is transparent glass wall and secure doorway out to the public Cathedral cloisters.  Chairs can be provided on request.

Storage Space

• Lockable side-chapels are available for storage of instrument cases.

Additional Chargeable Areas

• Additional spaces can be booked in 4 Canon Lane guesthouse and Vicars’ Hall – details of fees are available from Chichester Cathedral Enterprises (contact details above).

19. Restrictions

The Arundel Screen is not available for use.

Use of the Pulpit should be agreed in advance with the Liturgy and Music Manager.

The use of haze machines is not permitted.

20. Catering and Refreshments

Cloisters Café and Garden, located in the Cathedral Cloisters, is available to serve pre-concert and interval drinks and refreshments. Hirers wishing to arrange additional refreshments should contact Cloisters Café and Garden using the details at the top of this page. Please note that there is a minimum spend of £500, the balance of which is chargeable to the concert promoter if this is not met.

Please note that it is not possible to provide your own catering or to bring alternative caterers on to the Cathedral site.

21. Parking

By arrangement with the Liturgy and Music Manager, parking/loading space for large vehicles is available on the gravel driveway next to the Bell Tower on West Street (postcode PO19 1RP), accessed through a key-coded barrier. Drivers of any vehicles parked in this area must remain on site, and in the event of a fire alarm in the Cathedral any vehicles parked in this area must be moved immediately to allow access by the Fire and Rescue Service.

Additional parking for up to 4 cars or vans is available by arrangement with the Liturgy and Music Manager. Parking is located on the opposite side of the Bell Tower next to St Richard’s Statue, accessed through removable bollards.

Numberplates of all vehicles parking on site must be sent to the Liturgy and Music Manager no later than 3 days before the event. Any other vehicles should use public parking in the city, details of which can be found at: www.chichester.gov.uk/carparks

The purpose of this document is to provide Hirer’s with a clear understanding of what is and is not permitted in the Cathedral in relation to service bookings, with the aim of avoiding misunderstanding, and resulting in an enjoyable and successful event for all those involved. 

Your venue hire will be governed by the “venue hire agreement” entered into between us and shall be deemed to incorporate these terms and conditions. If there is any conflict between the contents of this document and the venue hire agreement, the terms of the venue hire agreement shall take precedence. Unless otherwise stated, definitions used in this document shall have the meaning given to them in the venue hire agreement.

Contacts

The principal contacts in the Cathedral for special service administration are as follows:

Liturgy and Music Manager, Richard Paterson

• richard.paterson@chichestercathedral.org.uk
• 01243 812487

Chichester Cathedral Enterprises contact, Maria Gordon

• bookings@chichestercathedral.org.uk
• 01243 813586

1. Service bookings

All services, and their content, must be approved by the Owner.

2. Fees

The Owner reserves the right to apply additional charges to your fees for extra usage of the Cathedral facilities, and will endeavour to provide advance notification of these, where possible. Please note that these fees are subject to revision in each new financial year.

3. Safeguarding

Organisers are responsible for making their own arrangements for the supervision of children and vulnerable adults when they are in the Cathedral, and are required to comply with their own Safeguarding Policies with regard to the safety and protection of children while in the Cathedral; a copy of the Organiser's Safeguarding Policy should be forwarded to the Liturgy and Music Manager if the performance includes children or vulnerable adults.

Chichester Cathedral has a Safeguarding Policy, which, along with its associated guidelines, is intended to protect children visiting the Cathedral, the Cathedral Choristers and those attending services, as well as any employees, trainees and volunteers.  For the purposes of the Policy, children are assumed to be persons under the age of eighteen as defined in the Children Act 1989. Notices announcing the Chapter’s policy are displayed around the Cathedral.

Please note that it is the responsibility of the Organiser to notify the Cathedral’s Liturgy and Music Manager in advance if they are aware that anyone taking part in the performance is included on the national register of sex offenders, or who may present a risk to children, vulnerable adults or others.

4. Service Booklets

Service Booklets are prepared by the Cathedral, except by prior arrangement with the Liturgy and Music Manager. Service content must be agreed through discussion with the Liturgy and Music Manager well in advance of the event. A proof copy of the Service Booklet must be submitted to the Liturgy and Music Manager no later than 2 weeks before the event for approval by the Liturgy and Music Department, allowing time for any corrections to be made before printing - please allow for this when drafting your Service Booklet.

Service Booklets should contain the following announcement:

In the event of an emergency, it may be necessary to evacuate the Cathedral. Members of the congregation should follow the instructions of the Vergers and Stewards, and leave the building by the nearest available exit, making their way to the assembly points as directed.

No camera, tape recorder, other type of recording apparatus, or food and drink may be brought into the Cathedral. Photography, filming and audio recording are not permitted during services unless prior arrangements have been made with the Cathedral authorities.

5. Cathedral Clergy

A member of the Cathedral clergy should be present at the service, who will provide a Welcome to the congregation at the start of the service and give the Blessing at the end.

6. Responsible personnel

The Duty Verger remains responsible at all times for the Cathedral.  Hirers must act in accordance with their instructions throughout the time that they are using the building. 

7. Stewards

In order to comply with fire regulations, it is the responsibility of the Hirer to provide 10 adult Stewards, who will be in charge of the Cathedral Doors in the event of an emergency.  Stewards should be at the Cathedral no later than 45 minutes before the service start-time, for a safety briefing by the Duty Verger.  Failure to provide adequate numbers of Stewards may result in the cancellation of the service by the Duty Vergers, acting with the authority of the Owner.  Should you wish to request additional Stewards from the Cathedral’s volunteer group, please inform the Liturgy and Music Manager at the earliest opportunity.  All Stewards and their supervisors are under the direction of the Duty Verger at all times.  Stewards must remain at their allocated position throughout the service.

8. Emergency procedure

In the event of an emergency, it may be necessary to evacuate the Cathedral.  This instruction will be given by the Duty Verger, who has the authority to stop the service.  Members of the congregation will be asked to follow the direction of the Stewards and Vergers (who will have been provided with written instructions).  It is the responsibility of the Hirer to ensure that the staff comply with any instruction to evacuate the building.

9. Duration of Service (Carol Services)

Carol Services should be planned to last no longer than 50 minutes. Rehearsals should last no more than 3 hours, and the times must be confirmed as soon as possible with the Liturgy and Music Department. The Cathedral is extremely busy in the days leading up to Christmas, and it is therefore important that rehearsals start and finish on time.

10. Size of Congregation

The maximum number possible in the congregation in the centre Nave is 300.  Up to 120 seats are available in the side aisles, although these seats have a considerably restricted view or no view at all.

Please note that it is Cathedral policy not to turn anyone away from a service, even if the event is ticketed except where the Cathedral’s capacity has been reached.

11. After the Service

At the end of each Service, it is the responsibility of Hirers to ensure that the Cathedral is left as tidy as possible, and in particular that any orders of service and seating labels are removed.  Hirers must confirm with the Duty Verger that they are satisfied with the state of the Cathedral before leaving.  If the Vergers are required to undertake an unreasonable level of tidying, an additional cost will be incurred.

12. Rehearsals

We understand that rehearsals and preparations will cause some disruption to the daily life of the Cathedral. However it would be appreciated if those taking rehearsals could remember that the Cathedral is a place of worship, and a public building. Please endeavour to keep disruption to a minimum and be aware of the needs of other visitors. Aisles and gangways should be kept clear of musical instruments, cases and other equipment.  The North Transept can be used as a storage area if necessary.

13. Use of Cathedral organs and piano

For most Carol Services, we expect and prefer the organ to be played by one of the Cathedral Organists, whose experience of playing for large congregations in the building is considerable.  If you prefer to provide your own Organist, a fee is chargeable for the use of the organ – please discuss this as soon as possible with the Liturgy and Music Department.

If the Cathedral organ is requested, the name of the organist must be supplied, for approval by the Cathedral organist.  If piano tuning is required, this must be arranged with the Cathedral’s approved piano tuner.  The Liturgy and Music Department will provide their contact details if necessary.

14. Restrictions

The Arundel Screen is not available for use.  Use of the Pulpit should be agreed in advance with the Liturgy and Music Manager.

15. VIPs

Please include on the attached form the names of all the VIPs who will be invited. In addition, one week before the service, please send the Liturgy and Music Manager a list of confirmed VIPs, so that the member of Cathedral clergy attending can be fully briefed.

16. Accessibility

Please inform the Liturgy and Music Manager at the earliest opportunity and no later than one week before the service of any special accessibility needs, e.g. the number of wheelchair users attending.

17. Coaches

The setting-down point for coach passengers is in West Street. After setting down, coaches should park in the official city coach park in Cathedral Way, off the Avenue de Chartres. No parking is permitted for any vehicle by the Bell Tower or in Canon Lane.

Chichester Cathedral Enterprises Ltd – Venue Hire Terms and Conditions

Contacts

The principal contacts in the Cathedral for special service administration are as follows:

Chichester Cathedral Enterprises contact, Maria Gordon

• bookings@chichestercathedral.org.uk
• 01243 813586

1. Introduction

Chichester Cathedral Enterprises Ltd (CCEL) manages venue hire at Chichester Cathedral. By booking a venue, the Hirer agrees to the following Terms and Conditions.

2. Booking & Payment

2.1 A booking is confirmed only when CCEL has received a signed hire agreement and payment of a non-refundable deposit of 25% of the hire fee.

2.2 The balance of the hire fee is due 30 days before the event. If not paid, CCEL may cancel the booking.

2.3 If the booking is made within 30 days of the event, full payment is required at the time of booking.

3. Cancellation

3.1 If the Hirer cancels:

   - More than 60 days before the event: Deposit only is retained.

   - 30 to 59 days before the event: 50% of total hire fee is payable.

   - Less than 30 days before the event: 100% of total hire fee is payable.

3.2 CCEL reserves the right to cancel for reasons beyond its control, in which case all payments will be refunded, but CCEL will not be responsible for additional costs incurred by the Hirer.

4. Use of the Venue

4.1 The Venue may only be used for the agreed purpose.

4.2 Events must not disrupt Cathedral operations or violate any laws.

4.3 Decorations and equipment must not be fixed to any surfaces without prior approval. Candles, confetti, and smoke machines are prohibited.

4.4 The Hirer must vacate the Venue at the agreed time. Additional charges may apply for overrunning.

4.5 Multiple events may be taking place at the same time. All Hirers must be considerate of others using the venues and surrounding precincts.

5. Catering & Alcohol

5.1 Only CCEL’s nominated caterers may provide food and drinks. External catering is not permitted.

5.2 Alcohol can only be provided by one of CCEL’s nominated caterers, unless the Hirer has obtained explicit written consent from CCEL and complies with licensing laws.

5.3 CCEL does not allow events based solely on a bar service. Food must be provided to all guests.

5.4 If a pay bar is requested or operated, an additional stewards’ fee will apply to provide two door stewards for the duration of the event.

6. Health & Safety

6.1 The Hirer is responsible for the safety and behaviour of all guests.

6.2 The Hirer must comply with CCEL’s health and safety policies, including fire safety regulations.

6.3 Any electrical equipment brought into the Venue must have a valid PAT certificate.

6.4 Any accidents, injuries, or damage must be reported immediately.7. Stewards

In order to comply with fire regulations, it is the responsibility of the Hirer to provide 10 adult Stewards, who will be in charge of the Cathedral Doors in the event of an emergency.  Stewards should be at the Cathedral no later than 45 minutes before the service start-time, for a safety briefing by the Duty Verger.  Failure to provide adequate numbers of Stewards may result in the cancellation of the service by the Duty Vergers, acting with the authority of the Owner.  Should you wish to request additional Stewards from the Cathedral’s volunteer group, please inform the Liturgy and Music Manager at the earliest opportunity.  All Stewards and their supervisors are under the direction of the Duty Verger at all times.  Stewards must remain at their allocated position throughout the service.

7. Children & Supervision

7.1 CCEL does not hire venues to under 18s.

7.2 Any children present at events must be appropriately supervised at all times.

8. Filming & Photography

8.1 Filming and photography are only permitted via our official filming agent, Sussex Film.

8.2 Any unauthorised filming or photography may result in the event being closed down.

9. Safeguarding

9.1 Chichester Cathedral is committed to safeguarding. The Hirer must read and adhere to the Cathedral’s Safeguarding Policy, available upon request.

9.2 Organisers are responsible for making their own arrangements for the supervision of children and vulnerable adults when they are in the Cathedral, and are required to comply with their own Safeguarding Policies with regard to the safety and protection of children while in the Cathedral; a copy of the Organiser's Safeguarding Policy should be forwarded to the Liturgy and Music Manager if the performance includes children or vulnerable adults.

9.3 Chichester Cathedral has a Safeguarding Policy, which, along with its associated guidelines, is intended to protect children visiting the Cathedral, the Cathedral Choristers and those attending services, as well as any employees, trainees and volunteers.  For the purposes of the Policy, children are assumed to be persons under the age of eighteen as defined in the Children Act 1989. Notices announcing the Chapter’s policy are displayed around the Cathedral.

10. Security & Monitoring

10.1 CCTV and noise monitoring may be in effect at your venue. For further information, contact info@chichestercathedral.org.uk.

11. Liability & Insurance

11.1 The Hirer is responsible for any damage to the Venue caused by themselves or their guests.

11.2 CCEL is not liable for loss, theft, or damage to personal belongings.

11.3 The Hirer is strongly advised to obtain event insurance, covering public liability and cancellation.

12. Force Majeure

12.1 CCEL is not responsible for any failure to fulfil obligations due to events beyond its control (e.g., extreme weather, government restrictions, emergencies).

13. Compliance

13.1 The Hirer must ensure their event complies with all laws and regulations, including licensing and safeguarding.

13.2 CCEL reserves the right to refuse entry or remove guests who behave disruptively.